Join The ICYA Team

Do you have a heart for people living in the inner city?

ICYA is a close-knit team who love and care for the people of the North End community. Our diverse team are both local and come from outside our neighbourhood.

Facilities Coordinator

The Facilities Coordinator is responsible for overseeing all aspects of ICYA and Step Up Construction’s facility and fleet operations to ensure safe, efficient, and well-maintained spaces and vehicles. This position plays a vital role in supporting the ministry by managing building maintenance, fleet logistics, regulatory compliance, and vendor coordination. As a member of the Step Up program, the Facilities Coordinator contributes to hands-on construction activities while discipling crew members within the program as needed by the Step Up Construction Manager.  

The Facilities Coordinator reports to the Director of Operations. 

Key Responsibilities 

Fleet Maintenance and Management 

• Develop and implement a preventive maintenance program for ICYA and Step Up Construction vehicles and equipment. Keep accurate and detailed information digitally on all vehicles and maintenance schedules.  

• Conduct and oversee regular inspections, servicing, and repairs. 

• Track vehicle and equipment usage to maximize efficiency and minimize downtime. 

• Ensure regulatory compliance, including licenses, registrations, and safety inspections. 

• Request and maintain up-to-date driver abstracts annually for all ICYA and Step Up drivers. 

• Enforce vehicle safety policies and support driver training. 

Facility Maintenance 

• Oversee the physical upkeep of buildings at 418 Aberdeen Avenue and 101 Salter Street, including addressing vandalism and security breaches. 

• Supervise and coordinate cleaning, repair, and general maintenance tasks. 

• Optimize the use of physical space to support programming and staff wellbeing. 

• Implement and monitor security measures and emergency protocols. 

• Collaborate with the Step Up team to ensure that all ICYA properties are cleared of snow in a timely manner during the winter months. 

Vendor and Compliance Management 

• Partner with the Director of Operations to negotiate and manage vendor contracts for services and supplies. 

• Evaluate vendors for quality and cost-effectiveness. 

• Ensure facilities and operations comply with all relevant codes, regulations, and best practices. 

Collaboration 

• Work with various departments to assess facility needs and deliver appropriate solutions. 

• Collaborate with ICYA and Step-Up leadership to ensure facility operations align with organizational goals. 

• Provide supervision and support for ICYA’s custodian, ensuring their well-being and offering guidance in their daily tasks, while assisting with basic human resource inquiries such as time-off requests and scheduling. 

Spiritual and Organizational Alignment 

• Operate within ICYA’s Lifestyle and Morality Commitments. 

• Maintain a personal spiritual life through Scripture reading, prayer, retreats, and mentorship/accountability. 

• A desire to vocational disciple and mentor young men in work and life skills. 

• Participate in support-raising through ICYA’s Unity Fund and maintain regular communication with supporters. 

Reporting & Evaluation 

• Submit daily reports and weekly summaries of completed and ongoing tasks. 

• Use Construction Clock on your phone to track hours at each site for budgetary accuracy. 

• Participate in regular supervision and evaluation meetings with the Director of Operations. 

Flexibility is essential, as this role may require adapting to new tasks and responsibilities beyond the standard responsibilities. 

Qualifications 

• Minimum 3 years of experience in facility or fleet management, preferably in a nonprofit or ministry setting. 

• Strong knowledge & experience of vehicle and building maintenance systems. 

• Experience with vendor negotiations and compliance monitoring. 

• Proficient in using maintenance tracking systems and tools (Construction Clock or similar). 

• Valid Class 5 Driver’s License; Class 4 preferred. 

Knowledge, Skills and Alignment 

• Understand ICYA’s Mission and Core Values. 

• Strong oral and written communication skills. 

• Excellent time management, organization, decision-making, and problem-solving skills. 

• Highly motivated, self-directed, and able to manage multiple priorities. 

• Skilled in conflict resolution, teamwork, and maintaining professionalism under pressure. 

• Proficiency in Microsoft Office Suite and common office equipment. 

• Able to work independently and as part of a team. 

• Committed to maintaining a balanced, healthy lifestyle. 

• Able to uphold the highest level of confidentiality and professionalism. 

• Willing and able to operate within ICYA’s Lifestyle and Morality Standards. 

Fundraising Requirements – Unity Fund Model: 

For many ministry leadership roles, fundraising is often necessary before starting work. ICYA has shifted from this traditional approach to a collaborative, organization-wide model called the Unity Fund, launched in 2022. This fund pools all staff-directed support into a shared resource for all staff members. 

• Staff members participate in support-raising, with individuals still praying and financially contributing directly to your support account. 

• Fundraising responsibilities are minimal and do not take up a significant amount of time. 

• Each quarter, you will be required to write letters with ministry and prayer updates to your chosen supporters, such as church communities, family, and friends. 

• The fundraising you do covers a portion of your salary, while most of the fundraising for salary, program, and operational costs are managed by our Development Team. 

• Salaries are based on a standardized grid reflecting role, experience, and education, not on individual fundraising efforts. 

• There is no requirement to reach a minimum financial amount before starting work. 

All staff help do fundraising for two main reasons:  

• To build a team of supporters to have your back in prayer and encouragement. 

• To help raise funds so we can hire more local leaders from the community, many who do not have networks for support. 

Bona Fide Occupational Requirements 

The following are considered to be bona fide occupational requirements of this position. They’re required to attain the position, as well as to continue in it. 

• Faith: as this is a faith-based organisation, the person who holds this position must possess a sincere and enduring Christian faith that aligns with ICYA’s Lifestyle and Morality Statement. 

• A Christian Lifestyle: the individual must have a lifestyle consistent with biblical Christianity as outlined in ICYA’s Lifestyle and Morality Statement. 

• Valid Class 5 Driver’s License. 

  Email lori@icya.ca or anthonyh@icya.ca with your cover letter and resume to apply today

Finance Manager

The Finance Manager is responsible for overseeing all aspects of ICYA’s financial operations, ensuring the organization’s resources are stewarded with excellence, transparency, and alignment with our Christ-centered mission. This includes strategic financial planning, budgeting, compliance, internal controls, reporting, and supporting fundraising efforts. The Finance Manager plays a key leadership role in advising senior leadership and the Board on financial matters, while integrating biblical stewardship and values into all financial practices. 

The Finance Manager reports to the Director of Operations. 

Key Responsibilities 

Spiritual and Organizational Leadership 

• Model Christ-centered leadership and maintain a growing, personal relationship with Jesus. 

• Integrate biblical stewardship principles into financial decision-making. 

• Cultivate a workplace culture marked by humility, integrity, and servant leadership. 

Financial Strategy & Oversight 

• Develop and implement long-term financial strategies aligned with ICYA’s mission and sustainability. 

• Advise the Executive Director and Board on financial health, risks, and opportunities. 

• Lead annual budgeting and forecasting in collaboration with leadership and ministry teams. 

Accounting & Compliance 

• Oversee all accounting functions including payroll, bookkeeping, and financial reporting. 

• Ensure compliance with all relevant legislation, CRA standards, and donor restrictions. 

• Lead the annual audit process and maintain strong internal controls. 

• Actively involved with financial policy development. 

Grants, Donations & Fund Management 

• Track and report on restricted and unrestricted donations, grants, and designated funds. 

• Work with the Development Team to support financial aspects of fundraising campaigns and donor reporting. 

• Ensure transparency and accountability in all donor stewardship. 

• Ensure compliance with charitable law, specifically in tax receipting. 

Team Leadership 

• Supervise the Bookkeeper and Finance Assistant, fostering both professional and spiritual growth. 

• Provide financial training and guidance to ministry team leaders to support informed budgeting and planning. 

• Build systems that enable wise, mission-aligned decision-making. 

Flexibility 

• Flexibility is essential, as this role may require adapting to new tasks and responsibilities beyond the standard responsibilities. 

Qualifications 

• A committed Christian who affirms and lives in accordance with ICYA’s Lifestyle and Morality Agreement. 

• Bachelor’s degree in Accounting, Finance, or related field (CPA or master’s degree preferred). 

• Minimum of 7 years’ experience in financial management, including 3+ years in a leadership role. 

• Nonprofit finance experience, including knowledge of fund accounting and donor-restricted funds. 

• Proficiency in financial software such as QuickBooks Enterprise, CRM Software, and Fundraising Platforms. 

• Understanding and knowledge of Indigenous culture and its generational effects on First Peoples in Canada; familiarity with the Truth and Reconciliation Commission’s Calls to Action.                

• Experience leading healthy teams towards successful outcomes. 

• Proven ability to develop positive rapport with staff. 

Knowledge, Skills and Alignment 

• Understand and guide staff through ICYA’s Mission and Core Values. 

• Strong oral and written communication skills. 

• Strong time management, organizational, decision-making, analytical, and problem-solving skills. 

• Highly motivated and self-directed with the ability to work on multiple projects. 

• Good interpersonal skills including the ability to use tact and diplomacy while working under pressure. 

• Able to use all common office equipment including a laptop, projector, and Microsoft Office Suite. 

• Able to work independently and as part of a larger team. 

• Willing to promote and maintain a healthy lifestyle by keeping a mature and sustainable work-life balance. 

• Able to maintain the highest level of confidentiality and professionalism. 

• Able to sign and operate within the Lifestyle and Morality Standards of ICYA. 

Fundraising Requirements – Unity Fund Model: 

For many ministry leadership roles, fundraising is often necessary before starting work. ICYA has shifted from this traditional approach to a collaborative, organization-wide model called the Unity Fund, launched in 2022. This fund pools all staff-directed support into a shared resource for all staff members. 

• Staff members participate in support-raising, with individuals still praying and financially contributing directly to your support account. 

• Fundraising responsibilities are minimal and do not take up a significant amount of time. 

• Each quarter, you will be required to write letters with ministry and prayer updates to your chosen supporters, such as church communities, family, and friends. 

• The fundraising you do covers a portion of your salary, while most of the fundraising for salary, program, and operational costs are managed by our Development Team. 

• Salaries are based on a standardized grid reflecting role, experience, and education, not on individual fundraising efforts. 

• There is no requirement to reach a minimum financial amount before starting work. 

All staff help do fundraising for two main reasons:  

• To build a team of supporters to have your back in prayer and encouragement. 

• To help raise funds so we can hire more local leaders from the community, many who do not have networks for support. 

  
  

Bona Fide Occupational Requirements 

The following are considered to be bona fide occupational requirements of this position. They’re required to attain the position, as well as to continue in it. 

• Faith: as this is a faith-based organisation, the person who holds this position must possess a sincere and enduring Christian faith that aligns with ICYA’s Lifestyle and Morality Statement. 

• A Christian Lifestyle: the individual must have a lifestyle consistent with biblical Christianity as outlined in ICYA’s Lifestyle and Morality Statement. 

Email lori@icya.ca with your cover letter and resume to apply today

Executive Assistant

The Executive Assistant is responsible for supporting the Executive Leadership Team (Executive Director, Director of Programming, and Director of Operations) through high-level administrative support.  

This role involves managing schedules, correspondence, and meeting logistics; tracking key deliverables and priorities; and acting as a liaison between the Executive Team and staff or external stakeholders. The Executive Assistant will help coordinate and monitor the team’s workflow and priorities while demonstrating a heart for inner-city ministry. 

The Executive Assistant must thrive in a fast-paced, multi-tasking environment, and will play a key role in ensuring ministry efficiency and collaboration across departments. Flexibility is essential, as this role may require adapting to new tasks and responsibilities beyond the standard responsibilities. 

The Executive Assistant reports to the Executive Director.  

Key Responsibilities 

• Manage and coordinate the Executive Leadership Team’s calendar, meetings, mail, email, and inbound phone calls. 

• Assist in booking Board meetings, preparing agendas, recording minutes, and handling Board communications alongside the ED. 

• Support the ED’s communication with staff, donors, and other external stakeholders. 

• Monitor upcoming deadlines and follow up on completion of key action items. 

• Manage expense tracking and reporting for the ED, including credit card reconciliations. 

• Liaise with internal staff to support the ED’s strategic initiatives, ensuring timely follow-up on tasks and gathering reports. 

• Assist with the coordination and preparation of staff meetings, retreats, special events, and mailing campaigns. 

• Edit and format written articles, emails, memos, and reports. 

• Support donor engagement by scheduling meetings and assisting with correspondence in conjunction with the Director of Development & Executive Director. 

• Participate in staff onboarding and interview coordination, with HR Manager when requested. 

• Maintain organized and confidential filing systems (paper and digital). 

• Provide general administrative support and coverage for ICYA’s general phone/email as needed. 

• Assist in issuing press releases and promotional materials with the ED and Marketing team. 

• Serve where needed outside of standard job tasks, especially during ministry seasons such as year-end fundraising. 

Qualifications: 

• A personal relationship with Jesus Christ and a commitment to living out a Christ-centered life in alignment with ICYA's mission, Lifestyles & Morality Agreement and core values. 

• A high school diploma and completed or partial post-secondary education, or relevant education and experience. 

• Demonstrated ability to handle confidential information with discretion and maintain professional boundaries. 

• Proven track record of taking initiative and managing complex administrative workflows with minimal supervision. 

• Experience supporting senior leadership in a nonprofit, Christian ministry, or mission-driven organization is an asset. 

• Ability to adapt to shifting priorities and remain calm under pressure. 

• Comfortable working with a diverse team and community, demonstrating cultural humility and respect. 

• Proven ability to build positive relationships with colleagues, demonstrating the love and compassion of Christ. 

• Experience working as part of a team, especially in ministry or nonprofit settings. 

• Understanding of Indigenous culture and its generational impacts, with sensitivity to how the gospel brings reconciliation and healing. 

Knowledge, Skills and Alignment: 

• Understanding and commitment to ICYA's mission to share the gospel and promote reconciliation in all aspects of work. 

• Excellent verbal and written communication skills at multiple levels (board reports, internal memos, donor emails). 

• Strong organizational, time management, and problem-solving skills. 

• Proficient in Microsoft Office Suite and familiarity with Salesforce or similar systems. 

• Ability to anticipate challenges, take initiative, and manage multiple priorities with attention to detail. 

• Maintains high levels of professionalism, confidentiality, and integrity. 

• Works well independently and in a team environment. 

• Committed to continuous learning and flexibility to occasionally work outside standard hours. 

• Committed to a healthy and sustainable lifestyle that honors God and sets a positive example. 

• Willing to sign and uphold ICYA's Lifestyle and Morality Standards as a testimony of faith. 

Fundraising Requirements - Unity Fund Model: 

For many ministry leadership roles, fundraising is often necessary before starting work. ICYA has shifted from this traditional approach to a collaborative, organization-wide model called the Unity Fund, launched in 2022. This fund pools all staff-directed support into a shared resource for all staff members. 

• Staff members participate in support-raising, with individuals still praying and financially contributing directly to your support account. 

• Fundraising responsibilities are minimal and do not take up a significant amount of time. 

• Each quarter, you will be required to write letters with ministry and prayer updates to your chosen supporters, such as church communities, family, and friends. 

• The fundraising you do covers a portion of your salary, while most of the fundraising for salary, program, and operational costs are managed by our Development Team. 

• Salaries are based on a standardized grid reflecting role, experience, and education, not on individual fundraising efforts. 

• There is no requirement to reach a minimum financial amount before starting work.  

All staff help do fundraising for two main reasons:  

• To help raise funds so we can hire more Local leaders from the community, many who do not have networks for support. 

Bona Fide Occupational Requirements 

The following are considered to be bona fide occupational requirements of this position. They're required to attain the position, as well as to continue in it. 

• Faith: as this is a faith-based organization, the person who holds this position must possess a sincere and enduring Christian faith that aligns with ICYA's Lifestyle and Morality Statement. 

• A Christian Lifestyle: the individual must have a lifestyle consistent with biblical Christianity as outlined in ICYA's Lifestyle and Morality Statement  

  Email lori@icya.ca with your cover letter and resume to apply today

If you’re interested in other future positions here at ICYA, please email us your resume and/or cover letter: info@icya.ca